ApeOS answers every student enquiry in seconds, on WhatsApp, at any hour and in any time zone, and tracks every referral from your agents through to enrolment. Your admissions team sees exactly where every applicant stands. We build it, run it and evolve it with you.
Founder-led. Formerly Country Head, Accenture Song Malaysia. Petronas · BMW · Grab · L'Oréal · Standard Chartered
Not at the campus tour. In the gaps between the first message and the first day.
WhatsApp, lead ads, education fairs, the website form, agent referrals. Each lands somewhere different, often on a counsellor's personal phone.
International students write from other time zones, all night, and message several institutions. The first to reply is the one they remember.
Offer sent, then nothing. Documents, deposits and doubts sit unanswered until the student chooses somewhere else.
Agents send students by WhatsApp, email and forms. Who referred whom, and where each one stands, lives in someone's head.
Good atDeep application and records workflows.
Stops atHeavy licences and long implementations, built around a large in-house team to run them.
Good atReach into markets you can't visit.
Stops atReferrals are tracked by spreadsheet and memory. Nobody sees which source really enrols.
Good atFree and familiar.
Stops atBreaks the moment intake season hits, or a counsellor leaves.
ApeOS doesn't replace your student records system. It runs the part before it: from first message to enrolled.
Built, tested and live in under 7 days. Not just a template: adapted to your brand and how you work.
Every enquiry answered in seconds, day or night.
AI ConversationsFast answers turn enquiries into booked counsellor calls.
WhatsApp & AIEvery applicant, stage, source and referral partner, live.
CRM & ReportingAutomated nudges from enquiry to enrolment.
Email & SMS AutomationEmail, text, WhatsApp and calls, in one voice.
AI ConversationsTeach programmes, fees and intakes once. Answered everywhere.
AI Knowledge BaseCalls and chats picked up, qualified and routed.
AI ReceptionistFair scans, calls, chats and forms in a single record.
CRM & PipelinesThe full applicant history in front of them before every reply.
CRM & AIBuilt on six live modules
International leads arrive around the clock. Referrals arrive from your agent network. ApeOS handles both in the same record, so nobody is answered late and no referral goes untracked.
Same pipeline, same follow-up standard. The referral tag is the only difference.
Fair QR scans, lead ads, WhatsApp, agent referrals and web forms all land in one applicant record, instantly.
AI answers questions in seconds and books the counsellor call or campus tour. Nobody waits for tomorrow.
Offer-to-enrolment nudges, orientation reminders and alumni referral asks keep students moving forward.
Off-the-shelf where off-the-shelf works. Hand-built where it doesn't.
What universities and colleges get on day one, already built and tested.
Reserved for the parts of your admissions process no standard flow was built for, mapped to how your team actually works.
Programme approval references and consent capture sit inside the page and form templates. Personal data is handled with the PDPA in mind, and we walk your team through it before anything goes live.
ApeOS is live at Ace Tennis Academy in Petaling Jaya. Here is what happened when the Reviews & Local SEO module went on. Want to see the working system before you decide? We'll walk you through it live on the call.
"The Google reviews product has been a complete game-changer for Ace Tennis Academy. Since implementing it, we've seen a 27% increase in coaching sessions, which is great."
"A massive shoutout to Neeraj, he didn't just hand us a standard off-the-shelf product; he actually took the time to custom-build a solution specifically tailored to our academy's needs. Beyond the tech, Neeraj personally consulted with us to streamline and improve our existing internal processes. His hands-on approach made all the difference, and I would recommend Techno Ape highly."
Beyond ApeOS itself, the founder has built and delivered digital, ecommerce and AI capability work for:
Not a vendor handing over a login. A managed partner that builds it, runs it and evolves it with you.
We learn how your institution actually runs and tell you honestly whether ApeOS fits. If it doesn't, we'll say so.
Proven modules, adapted to your brand and live in under 7 days. Nothing rebuilt from scratch.
We operate the system day to day and hand-build the piece unique to you, once it's earned.
No. ApeOS runs the enquiry-to-enrolment journey in front of it. Your records system stays your system of record, and we connect the two where the process needs it.
Yes. Leads from other time zones are answered at any hour, and journeys, document checklists and follow-up can differ for local and international applicants. Replies can be set up in English, Bahasa Malaysia or Chinese for your audience.
Yes. Every referral is tagged to the partner at first touch and stays on the applicant's record through enrolment, so your team can see who referred whom and where each applicant stands. The referral rules are built around how your network works.
It answers only from the programme, fee and intake information you approve, and hands off to a counsellor when a question falls outside it.
ApeOS Core deploys in under 7 days. Any Bespoke piece is scoped once Core is running and the real gaps are visible.
We do. Techno Ape builds, runs and evolves ApeOS alongside your team, so it never goes stale or quietly breaks when no one's watching.
Not a sales pitch. Not a contract.
Thirty minutes to see if ApeOS actually fits how your institution runs, clarify scope, and flag the first wins. If there's no clear fit, we'll tell you that too.
Just a straight answer on what your business needs and ApeOS fit.
